Description
We Modular Design Engineering Consultants are seeking a polite, organized, and professional Receptionist/Secretary to join our team. The successful candidate will be the first point of contact for visitors, handle administrative tasks, and support smooth office operations.
Responsibilities
🛠 Key Responsibilities 1. Front Desk & Visitor Management • Welcome and assist visitors, clients, and staff in a professional and courteous manner. • Manage visitor logs and issue access passes where applicable. • Ensure reception area is clean, organized, and presentable at all times. 2. Communication & Correspondence • Answer, screen, and direct incoming calls and emails efficiently. • Handle incoming and outgoing mail, courier services, and official communications. • Draft, format, and proofread correspondence, reports, and presentations. 3. Administrative Support • Schedule appointments and meetings • Maintain and update office files, records, and databases. • Assist management with daily administrative tasks and office coordination. 4. Office Coordination & Supplies • Monitor and manage office supplies and inventory. • Coordinate with vendors and service providers for office maintenance and logistics. • Ensure smooth day-to-day operations of the office. 5. Confidentiality & Professionalism • Handle sensitive and confidential information with discretion. • Maintain professionalism in all internal and external interactions. 6. UAE Compliance & Standards • Ensure all office practices comply with UAE labor laws and workplace regulations. • Be aware of cultural sensitivities and promote a professional environment suitable for the UAE workplace. 7. Support to Teams • Assist other departments and staff members as needed. • Facilitate internal communication and coordination among team members. • Help organize events, meetings, and office functions.
Requirements
🎓 Qualifications & Requirements • Diploma or Degree in Business Administration, Office Management, or related field. • Previous experience as a receptionist or secretary is preferred. • Excellent communication and interpersonal skills. • Proficient in MS Office (Word, Excel, PowerPoint, Outlook). • Professional appearance and courteous demeanor. • Strong organizational and multitasking abilities. • Willingness to transfer to the site office when required
Interested in this position?
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